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Microsoft Modern Workplace

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Microsoft Modern Workplace

Microsoft Modern Workplace – Get More from the Tools You Already Pay For

Microsoft 365. Azure. Cloud migration. Backup and security. We manage every aspect of your Microsoft cloud environment – so you get the performance, the security, and the flexibility your business needs. Microsoft Partner with Enterprise Administrator Expert accreditation.

Problem

You're Paying for Microsoft 365 – But Are You Using It?

Most businesses use about 20% of the features they pay for

Microsoft 365 is a powerful platform with hundreds of capabilities – but without proper configuration and guidance, your team is using it like an expensive email service.

Teams without governance

Hundreds of channels, no naming convention, no archiving policy. Your staff can't find what they need.

SharePoint without structure

Files scattered across dozens of sites with inconsistent permissions and no retention policies. Sensitive documents accessible to the entire organisation.

Security settings left at default

MFA not enforced. Conditional Access not configured. Admin accounts shared. External sharing enabled for everyone.

Licences nobody uses

Half your team is on E3 when they only need Business Basic. You're paying for Power BI licences nobody has opened.

Solution

What We Deliver

1. Microsoft 365 Configuration and Hardening

We configure your tenant to Microsoft’s recommended security baseline – not the defaults.

What we set up:

2. Teams Deployment and Governance

Teams should make collaboration easier, not more confusing.

What we manage:

3. SharePoint and OneDrive Management

Your documents need a structured, secure home – not individual desktops.

What we manage:

4. Intune / Mobile Device Management

Secure every device that accesses your data – whether company-owned or personal.

What we manage:

5. Licence Optimisation

We audit every licence and right-size them to match what your team actually uses.

What we review:

Typical savings: 15–30% reduction in Microsoft 365 licensing costs.

Works Process

How It Works

Step 1: Free Cloud Review

We audit your Microsoft 365 tenant – security configuration, licence assignments, and feature usage. You receive a clear report within 48 hours.

Step 2: Optimisation Plan

We present our findings and recommend the changes. You approve the plan.

Step 3: Implementation

We configure, harden, and optimise – with zero disruption to your team.

Step 4: Ongoing Management

Day-to-day Microsoft 365 management, user support, licence changes, and quarterly reviews – all included in your managed IT support plan.

What Is a Microsoft Modern Workplace?

Microsoft Modern Workplace Explained

A Microsoft modern workplace is a fully integrated digital work environment built on Microsoft 365. It transforms how your team communicates, collaborates, and accesses data – securely, from any device, anywhere.

The key components of a Microsoft modern workplace include:

Component

What It Does

Why It Matters

Microsoft Teams

Central hub for chat, meetings, calls, and collaboration

Replaces email chains and disparate communication tools

SharePoint Online

Document management, company intranet, knowledge base

Structured, searchable, permission-controlled file storage

OneDrive for Business

Personal cloud storage with Known Folder Move

Documents backed up automatically – no data loss if a laptop fails

Microsoft Intune

Mobile device management and security

Every device that accesses company data is secured and compliant

Azure AD / Entra ID

Identity and access management

Controls who can access what, from where, on which devices

Microsoft Defender

Endpoint protection and threat detection

Real-time protection against malware, ransomware, and phishing

Most businesses already pay for these capabilities through their Microsoft 365 licence – they just aren’t using them. Our modern workplace solutions activate and properly configure everything you’re already paying for.

Modern Workplace Transformation Checklist

Is Your Business Ready for a Modern Workplace?

If any of these apply, your Microsoft modern workplace is not delivering its full potential. Book your free cloud review → and we’ll show you what’s missing.

FAQ

Microsoft Modern Workplace Common Questions

Does Microsoft back up my data?

Not properly. Microsoft provides limited retention and recoverability – but they explicitly state that data protection is the customer's responsibility. We provide full Microsoft 365 backup covering Exchange, OneDrive, SharePoint, and Teams.

Yes. We handle full migrations from Google Workspace, on-premises Exchange, and other email platforms to Microsoft 365 – including email, calendar, contacts, and files. Zero downtime.

Almost certainly. Most businesses have Microsoft 365 configured at default settings – which leaves significant security gaps and unused capabilities. Our cloud review shows you exactly what you're missing.

It depends on your current setup, but 15–30% savings are common. Businesses often have users on E3 who only need Business Basic, or licences assigned to ex-employees, or Education/Nonprofit eligibility they haven't claimed.

READY TO START?

See What You're Missing – And What You're Overspending On

Book a complimentary cloud review. We’ll audit your Microsoft 365 tenant, identify security gaps, optimise your licensing, and show you what your business isn’t using – within 48 hours.

Call us: 0800 208 8456  |  Email: hello@cyberkaizen.co.uk