Copilot can take the first draft of emails, documents and meeting notes off your team’s plate in Outlook, Word, Excel and Teams. It can also quote the salary spreadsheet to anyone who asks. As a Microsoft Partner we licence it, lock down what it can see, and roll it out to the people who will actually use it.
Response and device figures measured across our managed clients over the last 90 days.
Copilot uses your permissions. Every shared folder that has drifted open over the years becomes a source it will happily quote from.
Microsoft 365 includes Copilot Chat at no extra cost. We often see businesses buy the paid licence for people who would never use more than the free one.
The best Copilot prices are on an annual term. Licence the wrong people and you pay for a year of software nobody opens.
Microsoft says Copilot output is not guaranteed to be factual. Your team needs a simple rule: check before it goes to a client.
Copilot in Teams can summarise a meeting for someone who was not there. Without the right settings, that includes the meetings you would rather it did not.
Drafts replies in your tone, summarises long email threads and finds the message you half remember.
First drafts of proposals and letters, rewrites of what you already have, facts pulled from files you are allowed to open.
Explains a spreadsheet in plain English and builds formulas from a sentence. Only as safe as your SharePoint permissions.
Meeting summaries and actions for the people who attended, catch-up on chats you missed, with recording rules set by us.
Before any licence is bought we run a Copilot readiness assessment: who can open what across OneDrive, SharePoint, Teams and shared mailboxes. You see the picture in plain English and we close the gaps.
We do the licence maths on your real headcount: who gets the free Copilot Chat, who is worth the paid licence, and whether a bundled plan is cheaper than the add-on.
Copilot goes live for the agreed people with a short session on what it is for and the check-before-you-send rule. Permissions and licences are reviewed every quarter.
Microsoft 365 already includes Copilot Chat, which works much like ChatGPT. The paid Copilot Business licence adds Copilot inside the apps you use all day, working on your own documents and email. This is the difference in plain terms.
Most of the businesses we work with end up with a mix: the paid licence for a handful of heavy users and Copilot Chat for everyone else. We work that out with you before anything is bought.
Microsoft sells the paid Copilot licence three ways for organisations with up to 300 users. Prices are per user per month, excluding VAT, from Microsoft’s UK pricing page as at 24 October 2026. Our setup and ongoing management is part of your managed IT support, not an extra line.
The £13.80 promotional price applies to new annual subscriptions taken between 1 July and 31 December 2026, for the first year only. All of these renew automatically, so a wrong guess on an annual term costs a year. Full detail in our Copilot licence guide.
For the people who spend their day in Outlook, Word, Excel and Teams, usually yes. For everyone else the free Copilot Chat is often enough. We tell you which of your staff fall into which group before you buy anything.
Copilot Chat is a separate chat window included with Microsoft 365. Copilot Business is the paid licence that puts Copilot inside your apps and lets it work on your own files, email and meetings.
Copilot only shows a user what that user already has permission to open, and your data stays inside your Microsoft 365 under Microsoft’s enterprise terms. That is the whole of Copilot data governance for a small business: get the permissions right and keep them right. The risk is permissions that are wider than you think, which is why we review them first.
The add-on works with Business Basic, Business Standard, Business Premium, Microsoft 365 Apps for Business and Teams Essentials. If you are on Business Standard or Premium, a bundled plan with Copilot can be cheaper than the add-on.
For a 20 to 80 person business, typically two to four weeks: a week or two for the permissions review and fixes, then licensing, a short training session and go-live for the agreed group.
Yes. Licensing, permissions, the quarterly check and support for the people using it are all part of our managed IT support, with cyber security built in. See the pricing page for what each plan includes.
Book a free IT Health Check. We will show you the permissions picture, do the licence maths on your real headcount, and tell you honestly if the free version is all you need.
Call us: 0800 208 8456 | Email: hello@cyberkaizen.co.uk
✓ Microsoft Partner · ✓ Permissions review first · ✓ Honest licence advice
